Welcome to CycleHosts!  

We are so glad to have you as part of our team.


Introduction

CycleHosts is a platform where you can list great cycling experiences and get paid to share your passion with other riders.

As you know, there is no better feeling than getting ourdoors on your bike, exploring new places, meeting new people and experiencing new things.  CycleHosts need people like you who are caring, thoughtful and want to share the routes you love with others.  


 

Host BIO

Your riders will want to know all about their Host.  

Please submit a bio that we can use on our website and social media posts.

When writing your bio, consider how you will make riders feel safe, comfortable and welcomed and how they will engage with you as a Host. 


 

Creating a Ride

New rides and events should be submitted to CycleHosts for a safety and happiness check.  The CycleHosts team will contact you to finalise details and talk through any support requirements. 

Once a ride has been approved, we will set it up as an event on the website and support you with marketing and promotion of the event.

 

What should I think about when planning ride?

Ride Type

We love the creativity and imagination of our Hosts.  To help you get started with ideas, perhaps consider the duration of the ride.  Will it be:

  • Several hours long
  • Full day
  • Weekend or overnight escape
  • Tour, encompassing 3-9 days

Some other things to consider:

  • Who will this ride appeal to?  What type of rider are they?
  • What type of experience do you want to give your riders? 
  • What is great about you as a Host?  Why will riders want to ride with you?

Ride Logistics

  • Have an easily identifiable start location which ideally has toilets and coffee
  • How will your riders get to the start of your ride?  
  • Is there sufficient parking or access to public transport?
  • Where do they need to be and by what time?
  • Can you provide a safe storage option for any gear your riders may have - especially if you are finishing at the same location?

Ride Route

  • Design a route that will be challenging / fun / interesting / scenic /educational.....whatever supports the type of experience you want to share
  • Toilet stops along the route are always appreciated.  Clean and tidy is best of course
  • Create opportunities for your riders to be able to talk to each other and connect

Safety and Support

  • Aim to avoid busy roads with traffic travelling at high speeds, particularly if there is little space for cyclists.  As a guide, try to avoid busy roads with traffic going in excess of 80km/h or 50 miles/h.  These speeds may be fine in areas with less traffic or where drivers are aware and considerate of cyclists.
  • Will riders need support before / during / after rides?  
  • Always test new routes with friends to get independent advice on safety or support needs.  We can also assist.

 

How easy or difficult should my rides be?

  • It's up to you and the types of riders that you want to attract.  Of course, we are here to help you and can give advice or feedback
  • Once you determine a suitable route, we strongly recommend testing it with family or friends.  Seek input to learn if it's easy, difficult or just right for the type of rider you are targetting
  • A team member from CycleHosts would be happy to do a test ride with you where we can

 

How are tickets sold for my ride?

  • Ticket sales for all events are on the CycleHosts website
  • Riders can also click-through to buy tickets via the event listing on Facebook
  • CycleHosts will promote your event on all our social media

 

Is there a minimum/maximum number of riders?

  • We do not have a minimum number of riders
  • We recommend no more than 8-10 riders for any event where there is one Host for safety reasons.  The number will depend on the type of ride and route you have planned
  • We recommend no more than 18 riders for any event where there are two Hosts
  • CycleHosts can provide Host support if there are more attendees at any event

     

    What is expected of me as a host?

    • Your riders should be welcomed and made to feel comfortable and safe 
    • You lead by example.  Your attitude and actions on the ride reflect who you are and the type of experience you want to share with your group

     

    What types of rides can I create?

    • Anything, get creative!
    • We are here to help and guide you to develop amazing experiences.  If you need assistance please contact us

     

    What else is included in a ride?

    • It is up to you as a Host and the type of ride experience you want to create.  You may choose to include tea and cake in your ride cost, maybe there is a ferry ticket or entry ticket or even post-ride meal and drinks.  We recommend you include whatever will make the ride attractive to your target riders and of course enjoyable!

     

    Do I charge money for a ride?  How do I make money?

    • Yes, this is an opportunity to get paid for the great service you provide
    • Rates vary according to the level of service provided to guests, the duration of rides, the market demand and your Hosting  experience.
    • CycleHosts obtains fee from each ride conducted.  This covers insurance, marketing and legal aspects of conducting experiences
    • We will share with you our support and payment tiers

     

    How much does it cost to be a Host?

    • There is no cost for Hosts that join CycleHosts at this time.  In time, we may introduce a membership fee for Hosts joining at a later stage
    • We are mindful there are costs for keeping your bike maintained and in good working order.  We are working on obtaining discounted mechanic service and product to ensure you stay on the road  

    Hosting the ride

    CycleHosts will send you (the Host) a list of registered riders usually the on the evening prior to the event.  We will keep you updated if there are any late entrants.  

    We will soon be launching a new platform where you will have access to your Host Dashboard and can view and message your attendees

    CycleHosts will send an automated reminder to all registered participants 24 hours prior to the event and include all the ride details and any special requirements.

     

    What should I do on the event day?

    CycleHosts will provide you with a checklist to use on event day

    We recommend the following:

    1. Arrive early.  Be ready for your riders
    2. Greet your riders, welcome them.  Have a chat, order coffees (if available)
    3. Mark off riders.  Ensure you have a final headcount before you start.  
    4. Do a visual check that they have suitable clothing and the required gear for your ride
    5. Do a pre-ride briefing.  
      -  What do you expect of your riders?
      -  How you should they behave and be safe
      -  What they can expect from you?
      -  Are there parts of the course which may need additional attention?
    6. During the ride, check in constantly with your group.  Chat to everyone.  Ensure that at regular points the group comes back together if you have a mix of abilities
    7. Have fun!

    Remember your obligation as a leader, keep the group together, talk and have fun, but remember SAFETY FIRST


    Insurance

    Our Hosts are covered by our insurance.  We've done the hard work to get legal and insurance cover, so you can focus on providing great experiences.

    Ask us for a full product disclosure statement.  We will send you a summary of what you are and aren't covered for. 

    As a Host, you are our most important people, so we need you covered and confident to Host amazing cycling experiences.

    Any insurance questions?  Please ask and we'll get them answered.


    Payments

    Hosts will be paid after their event has completed, unless other arrangements have been agreed.


      What if I can’t host my ride?

      • Please message or call us as soon as possible
      • We will do our best to find a replacement Host for your ride.  If this is not possible, the ride will be cancelled and all money refunded to attendees